Terms & conditions

Last Updated: 09/12/2025

These Terms & Conditions (“Terms”) govern the access and use of the HR Software-as-a-Service (“Platform”) provided by Rymsys Private Limited (“Rymsys”, “Company”, “We”, “Us”, or “Our”). By accessing or using our Platform, you (“User”, “Client”, or “Organization”) agree to be bound by these Terms.

If you do not agree with these Terms, please do not use the Platform.

1. About Rymsys

Rymsys Private Limited is an India-based technology company providing cloud-based HR SaaS solutions, including but not limited to employee management, payroll, attendance, recruitment, performance management, and compliance tools.

2. Eligibility

• You must be at least 18 years of age to use the Platform.

• You must be legally authorized to represent your organization.

• Use of the Platform must comply with all applicable Indian laws.

3. Account Registration

• Users must provide accurate and complete information during registration.

• You are responsible for maintaining the confidentiality of login credentials.

• Rymsys is not responsible for unauthorized access due to user negligence.

4. Subscription & Payments

• Certain features are available only under paid subscription plans.

• Fees are billed as per the selected plan (monthly/annually).

• All payments are non-refundable unless explicitly stated.

• Taxes including GST shall be applicable as per Indian law.

5. Use of the Platform

You agree not to:

• Use the Platform for any unlawful or fraudulent purpose

• Attempt to access restricted areas or data

• Copy, reverse engineer, or resell the Platform

• Upload malicious code, viruses, or harmful data

6. Data Ownership & Privacy

• Clients retain ownership of their employee and business data.

• Rymsys processes data solely to provide services.

• We implement industry-standard security measures.

• Our Privacy Policy governs data handling and protection.

7. Compliance Responsibility

• Rymsys provides tools to assist with HR and payroll compliance.

• Final responsibility for statutory compliance (PF, ESI, TDS, labor laws, etc.) lies with the Client.

• Rymsys is not liable for penalties due to incorrect data entry or misuse.

8. Intellectual Property

• All software, designs, logos, and content belong to Rymsys Pvt. Ltd.

• Users are granted a limited, non-transferable license to use the Platform.

• No intellectual property rights are transferred to the User.

9. Service Availability

• We strive for high uptime but do not guarantee uninterrupted service.

• Maintenance, upgrades, or technical issues may cause temporary downtime.

• Rymsys is not liable for business losses due to service interruptions.

10. Termination

Rymsys may suspend or terminate access if:

• These Terms are violated

• Payments are overdue

• Illegal or abusive usage is detected

Users may terminate their account by providing written notice as per their subscription plan.

11. Limitation of Liability

To the maximum extent permitted by law:

• Rymsys shall not be liable for indirect, incidental, or consequential damages.

• Total liability shall not exceed the amount paid by the Client in the last 6 months.

12. Indemnification

You agree to indemnify and hold Rymsys harmless from claims, losses, or damages arising due to:

• Violation of these Terms

• Breach of applicable laws

• Misuse of the Platform

13. Modifications

Rymsys reserves the right to modify these Terms at any time. Updated Terms will be posted on the Platform, and continued usage constitutes acceptance.

14. Governing Law & Jurisdiction

• These Terms shall be governed by the laws of India.

• Courts located in Rajasthan, India shall have exclusive jurisdiction.

15. Contact Information

For questions or concerns regarding these Terms, contact us at:

Rymsys Private Limited
📧 Email: contact@rymsys.com
🌐 Website: www.rymsys.com