Privacy Policy

Last Updated: 09/12/2025

Rymsys Private Limited (“Rymsys”, “We”, “Us”, or “Our”) respects your privacy and is committed to protecting the personal and organizational data of our users. This Privacy Policy explains how we collect, use, disclose, store, and safeguard information when you access or use our HR Software-as-a-Service (“Platform”).

By using our Platform, you consent to the practices described in this Privacy Policy.

1. Company Information

Rymsys Private Limited
Registered Office: A-173, Shopping Center, Subhash Nagar, Jaipur, Rajasthan – 302016, India
Email: contact@rymsys.com
Website: www.rymsys.com

2. Information We Collect

a. Personal Information

• Name, email address, phone number

• Job title and designation

• Login credentials (encrypted)

• Government identifiers (only if required for payroll/compliance)

b. Employee & HR Data

• Employee profiles and records

• Attendance, leave, payroll, and performance data

• Documents uploaded by clients (offer letters, ID proofs, etc.)

c. Business Information

• Company name, address, GST details

• Subscription and billing information

d. Technical & Usage Data

• IP address, browser type, device information

• Log data, access timestamps

• Cookies and session data

3. How We Use Information

We use collected data to:

• Provide, operate, and maintain the Platform

• Process payroll, attendance, and HR workflows

• Improve product features and user experience

• Communicate updates, alerts, and support messages

• Ensure security and prevent fraud

• Comply with legal and regulatory obligations

4. Legal Basis for Processing

We process data based on:

• User consent

• Contractual necessity

• Legal compliance under Indian laws

• Legitimate business interests

5. Data Sharing & Disclosure

We do not sell personal data.

Data may be shared only with:

• Authorized employees and service providers

• Payment gateways and infrastructure partners

• Government authorities when legally required

• Auditors and compliance professionals (under confidentiality)

6. Data Storage & Security

• Data is stored on secure cloud servers.

• Industry-standard encryption and access controls are used.

• Regular security audits and monitoring are performed.

• Access is limited strictly to authorized personnel.

7. Data Retention

• Data is retained as long as the account is active.

• Upon account termination, data is retained only as required by law.

• Clients may request data deletion subject to statutory obligations.

8. User Rights

Users have the right to:

• Access and review their data

• Request correction or update of data

• Request deletion of data

• Withdraw consent (where applicable)

Requests can be sent to contact@rymsys.com.

9. Cookies Policy

• We use cookies to enhance performance and user experience.

• Cookies help with authentication, analytics, and preferences.

• Users can control cookies through browser settings.

10. Third-Party Links

Our Platform may contain links to third-party websites. Rymsys is not responsible for their privacy practices or content.

11. Children’s Privacy

Our services are not intended for individuals under 18 years of age. We do not knowingly collect data from minors.

12. Cross-Border Data Transfer

If data is processed or stored outside India, Rymsys ensures adequate safeguards and compliance with applicable data protection laws.

13. Changes to This Policy

Rymsys may update this Privacy Policy from time to time. Any changes will be posted on the Platform with an updated date.

Continued use of the Platform signifies acceptance of the revised policy.

14. Governing Law

This Privacy Policy is governed by the laws of India, and courts in Rajasthan, India shall have exclusive jurisdiction.

15. Contact Us

For questions or concerns about this Privacy Policy or data protection:

📧 Email: contact@rymsys.com
🌐 Website: www.rymsys.com